Four Seasons Community Association
Minutes of the Board of Governors' Meeting
March 13, 2008, VCCC Office, 7pm

FSCA General Business

• The January Minutes were approved
• Treasurer's Report was presented.
•  The Escrow Account balance and losses due to market conditions were reported.
   

1. Fly Ash Update: Russell Dehart reported that since the last meeting there has been a group organized with Russ, Kate (Old Dairy Farm), Norman (Evergreen), and Keith to follow developments. There have been no comments. Turner pit fill operations impact on the community will need to be discussed and recommendations made for future meetings.
2. Committee Reports:
   1. By-Laws: Andrew, who was not present, has the updated copy created by the committee so the discussion was tabled.
   2. Publicity: Jutta indicated that the newsletter has been put together but Andrew needs to have input on how to get it addressed and send it out. The newsletter would go to all houses in the community, not only the 110 members. There was a discussion on how to address it, whether to mail or have scouts deliver it, and the frequency of the issues. Dave Daughters recommended a regular periodical. The consensus recommendation with bi-monthly. That way the issues would not be too old for people to get involved. Andrew will call Mariam to get her contacts for printing folding and labeling and perhaps mailing our 'Newsletters.'
   3. Environment: Russ reported that Joan and he have received and accepted their appointments to the Dairy Farm Advisory Committee. Its first meeting will be April 30. We will meet monthly for about a year.
   4. Public Safety: Ray demonstrated the noise meter. It was recommended by the Board that we advertise our possession of it on our web page. Ray will email Laura with language to be posted.
3. Website Update: Based on recent emails from Andrew, we appear to still be awaiting word from Chuck on the status of a transfer to FSCA. It appears that Chuck is willing to work with us, but we need to stay on top of this and proceed if we do not hear from Chuck.
    

New Business

Potential Motions by the Board  

• Join Odenton Improvement Association (Lifetime Membership $150): In the absence of investigation results, no action was taken. Ed volunteered to get a copy of the bylaws. Action on this item was tabled.
• Tax Update : Ed indicated that our tax information sent to Roy Carson, CPA. Mr. Carson will look at it and give an estimate of what it will cost. We have until at least May 15 to file or later if we file an extension before then.
• Mowing: A mowing proposal bid was accepted Hamil Nursery. They are now switching operations and are slow giving a contract back for us to sign. The first cut is scheduled for June 2008.
• Purchase Road Signs and Necessary Equipment : There was a discussion on getting signs to advertise our meetings. How to protect the letters from vandalism was clearly an issue. Russ will go and buy the signs from Signs by Tomorrow. A motion was passed to increase the amount for 3 signs to $1,000 including a cover for the letters. Ray will store them for the immediate future. Once we have the signs we will consider possible ways of protecting them.
• Road and sidewalk Conditions: A County representative will come to the next meeting. We need to assess throughout the community where there are 4" gaps before then. It was suggested to use the 'Newsletter' to have people contact us. Andrew will do a letter for the next Newsletter. Something can also be put on the web site, but it is well known that few people visit most community web sites.
• Community Improvement with Cunningham Money: There was a brainstorming of potential ideas that included sidewalk repair subsidies based on need, noise abatement, County area flood plane enhancements, making limited money or Board purchase of items for noise abatement or landscaping of properties abutting the Cunningham mining area. These ideas will be brought to the community at the next General Membership Meeting.
• Cunningham complaints: Jutta indicated that there is a mess in the area between the barrier and Four Season's property lines. This may be due to required set back for installation along property lines. Joan will obtain and review the existing agreement to determine responsibility to clean up this.
• Fund Raising Ideas: Russ had provided some fund raising ideas to Jutta for a newsletter article. Russ will send a copy of the letter to the Board for future consideration.
• Critical Document Portability: A motion, may by Ray, was passed that Joan purchase two flash drives of a least 2GB each for no more than $30 + tax apiece, to keep our critical documents on and pass on to new officers.
   

1. Old Dairy Farm Rd. Association Request: Dave Daughters brought up the request to the Board from the Old Dairy Farm Association to support their complaint about the density created by the townhouses and it's impact on the area in general. Dave talked about the traffic consequences, pointing out that a good percentage of the estimated 900 trips added by this development will come through the community. The Board passed unanimously Russ's motion that Andrew write a letter as requested on behalf of Four Seasons.
2. Shred-a-Rama II: Dave passed out a Shred-a-Rama II flier. The event will be held Saturday, May 17 from 9 a.m. to 1 p.m. The closest location to our community is the Cancun Cantina at 7501 Old Telegraph Road in Hanover.